How to Choose the Right Wedding Suppliers (and Red Flags to Watch Out For!)

Planning a wedding is an exciting journey, but it can also feel overwhelming - especially when it comes to booking the right suppliers. Your vendors will shape your entire wedding experience, from the moment you walk down the aisle to the last song on the dance floor. So how do you make sure you're choosing the best team for your big day? Here’s a helpful guide to what to look for (and some red flags to avoid!).

✅ What to Look for in a Wedding Vendor

The best wedding suppliers don’t just provide a service—they enhance your entire day. Here’s what you should consider when booking your vendors:

✔ Great Reviews & Testimonials – Real couples’ experiences give you insight into a vendor’s professionalism, quality, and reliability. Look for consistent positive feedback on Google, Hitched, or other trusted platforms.

✔ Clear, Professional Communication – A responsive, organised, and transparent vendor will make your planning process smooth and stress-free.

✔ A Portfolio That Matches Your Vision – Whether it’s a photographer, florist, or caterer, review their past work to ensure their style aligns with what you want.

✔ Transparent Pricing & Contracts – Everything should be clearly outlined in a contract, with no surprise fees or vague terms.

✔ Strong Industry Reputation – Vendors who have experience working with other suppliers and venues are often more reliable and well-connected.

✔ Personal Connection – You’ll be working closely with your vendors, so make sure they understand your vision and make you feel comfortable.

🚩 Red Flags to Watch Out For

Unfortunately, not all vendors are created equal. Here are some warning signs that a supplier may not be the best choice for your wedding:

❌ Slow or Unresponsive Communication – If they take weeks to reply now, imagine the stress of last-minute wedding questions going unanswered.

❌ No Contract or Vague Terms – A reputable vendor will always provide a contract outlining services, payment terms, and cancellation policies.

❌ Unrealistically Low Prices – If a price seems too good to be true, it probably is. Quality work comes at a fair cost.

❌ Pushy or High-Pressure Sales Tactics – A vendor should guide and support your vision, not pressure you into services or upgrades you don’t need.

❌ Lack of Experience in Weddings – Weddings are unique and require specific expertise. If a vendor has limited wedding experience, proceed with caution.

💡 Pro Tips for Booking Your Vendors

• Book Early – Popular suppliers (venues, photographers, planners) often book up 12–18 months in advance.

• Meet in Person or Over Zoom – A quick chat can help you gauge their personality and professionalism.

• Ask About Backup Plans – If something unexpected happens, how will they handle it?

• Trust Your Gut – If something feels off, don’t ignore that feeling!

Your wedding suppliers play a crucial role in bringing your dream wedding to life. By knowing what to look for and what to avoid, you’ll be well on your way to creating a stress-free and magical day.

Are you in the process of booking wedding suppliers? What’s been your biggest challenge so far? Let’s chat in the comments, or get in touch today!